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It’s not uncommon to hear buyers talk of their bad experiences with Indian manufacturers. However, many of these stories, once dug deeper, paint a clearer picture – many of these buyers lacked or downright failed to implement quality procedures.
A quality plan is crucial and should never be left out of an importers sourcing process. Setting up quality processes achieves smoother production, delivery, and puts safeguards in place.
We are going to
go over a very simple tool to assist you in having a strong quality plan.
- What is a Specification Sheet?
A product
specification sheet is a detailed, concise document that clearly labels all of
your products specifications. This document, often fit onto one or two pages,
is the ideal tool to assist not only your potential suppliers but also assist
yourself in keeping your product specifications organized and clear throughout
the sourcing and production process.
- Creating A Clear Specification
Sheet
Specification sheets don’t have a required template, rather, their
intention is to list all the necessary requirements in an organized and easy to
understand format for all parties to understand.
While the specification sheet is great for defining the
specifications, it can also define the required quality.
Let’s face it – There is no universal definition of “good quality”.
“Good quality” is subjective from person to person. Your idea of
“good quality” and your customers will be very different; this will also be
true of your manufacturer. With this in mind, it is important to clarify your
quality requirements in detail with product specifications.
As a rule of thumb, be as descriptive as you can and list your
specifications, imagining your manufacturer as new to the industry. Be specific
and include as much as you can to define your product. Picture your supplier as
a newcomer to the industry.
You should include possible defects and make your quality
parameters very clear — for example “scratch more than 5mm long on the surface
of the product will be considered a major defect”. You can use your
specification sheet as an inspection checklist later on, once production has
finished. I also highly recommend you get your specification sheet translated
to Indian(Morbian) to receive the best results.
The following are a list of
tips for writing your specification sheet:
- What is the application for your product?
- · What is the product material?
- · What are the dimensions? (Ex: thickness, length, width, height)
- · Are there any other needs? (Ex: color, product type, durability, moisture, MOR, water absorption etc.)
- · Compliance standards based on region sold to (ISO, FDA, CE, etc.)
- · Machining requirements? (Rough, soft, flexible)
- · Every industry will have jargon, terminology and abbreviations. Define as much as you can (a definition section is recommended).
- · Wording should be short and direct.
- · What is the destination your product being shipped to?
- · Dimensions and weight requirements should include tolerance levels.
- · Color specifications should be referred under Pantone code.
- · Product performance should be included (for example, extreme temperatures and humidity)
·
When specific
tests are required, standards used to measure precise measurements should be
included (Materials, Conditions…)
This may seem like a lot of work, but consider the consequences of
not implementing this crucial document. Some manufacturers will take your lack
of instructions as an advantage and use cheaper materials to cut down on costs.
Do yourself the favour and reduce your risks and provide your supplier with
clear product specifications, this will save you a lot of time and costs in the
future.
- INHI Operations team
Our team consists of supervisors specialized in various
types of products. We handle client requests, analyse their instructions &
specifications to provide qualitative inspection protocols to the inspectors
for high quality reports. I will be more than happy to personally take a look
at it and let you know what things we can add to improve your specification
sheet. Remember, it never hurts to be overly detailed, as long as you stay
organized and concise.
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