Detailed product specifications are paramount to sourcing in India, it is the only way to let the manufacturer and third party inspection
company understand the buyer’s needs and expectations. It takes time to digest
the information and prepare a product specific service. Those specifications
should be sent as soon as possible, and last minute order specifications or
changes should be avoided because it seriously affects the reliability of the
inspection result as well as the product manufacturing quality.
Role of the order specifications for a reliable inspection
result
Any professional inspection company should use the order
specifications to prepare a precise inspection protocol. By receiving it in
advance, the person in charge has enough time to digest the information and
prepare a good inspection protocol.
Without inspection specifications, an inspection result is
very generic, less reliable.
The less a QC
inspector knows about the order the more he will have to base his judgment on
the common sense which can be very different from one person to another.
Reliable inspection result and last minute order
specification changes
When last minute order specifications are sent or changed
just before the inspection and after the protocol preparation, the buyer takes
the risk that these changes are not taken into account. Usually time is missing
to update it, thus the inspection is based on outdated information which
directly affects the inspection result.
Buyers and quality managers can increase the reliability of
inspections by complying with the deadlines outlined in the terms and
conditions of the quality control service provider. in India the deadline is
usually one full working day before the inspection date however if it concerns
small changes, they could be taken into account, it has to be looked on a case
by case basis.
Warning!
Some inspection companies accept last minute order
specification changes until the evening of the day before the inspection as a
standard. This should set the buyer thinking: most likely, this company does
not prepare any inspection protocol or they expect the local inspector to read
and understand the order specifications while sitting on the public transport
in direction to the factory which is not comforting.
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