A pre-shipment inspection is the last opportunity to
identify and correct issues “on-time”. This kind of inspection checks the goods
quality and conformity to the purchase order specifications sent to the
manufacturer. It is really an important one and the most commonly used. Did you
know that the reliability of the pre-shipment inspection partially depends on
the production level at which it is performed?
Pre-shipment
inspection: finished goods
In the standard procedure, the goods should be 100% finished
the day the products are controlled. Why?
• When being in a rush, goods may be finished faster, but with a lower
quality than the ones ready on the inspection’s day.
• Some suppliers can pack unfinished goods.
Pre-shipment
inspection: packed and unpacked goods
In addition of being 100% finished, a minimum of 80% of the
total order quantity should be packed in the export cartons. Why such a
minimum?
• The packing method can damage the product during transport, thus it
is essential to control the goods in their export cartons.
• There is the possibility that the unpacked goods are directly packed
into the cartons without any control to “ship on-time”.
Usually the inspection date is based on the shipment closing
date. The best for the buyer is to determine the date on the production level
limits. This requirement should be clearly specified to the supplier and the
third-party quality control company: 100% of the goods should be finished and
80% (or 90%, 100%) should be also packed. The final inspection result can be
much less representative of the order overall quality without respecting those
conditions.
Important remark: some suppliers confirm the inspection
date even though they know that the number of finished and packed goods will be
less than requested. In this way, they can quickly and badly finish part of the
goods, ship them all without the QC nor the buyer finding it out. That’s their
trick! ;)
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